Thank you for your opinions.
I agree that this time was a bit strange because of the special newsletter.
If all of you like to be remembered at the beginning and one week before ending of the period by mail that is fine. I can do that. But I must disagree to do it as the last ones. I don´t want to extend the period every time. That should be an exceptional action if there are far too low participation numbers. If we do that everytime it has no effect anymore.
So I will definetely send a reminder an the beginning and than state clearly in the last reminder that there are no reports included if sent after the deadline (of cause I will include them a day after, but I just want everybody to be aware of that).
But I am always open to better ideas.
Regards,
Bennie